I don’t know the origin of the term “all hands meeting.” Sometimes people refer to it by the acronym AHM.  Just a little advice — AHM can also refer to:

• Automated Hacking Machines
• Adaptive Handoff Management
• Airline History Museum
• Airport Handling Manual
• Anterior Hyaloid Membrane

…and over a dozen other terms, so personally I would avoid it.  Could be confusing.  As acronyms usually are.

Anyway, I would venture the All Hand Meeting term originated with the maritime phrase “all hands on deck.”  Picture the ship captain (that’s YOU!  Or the EXECUTIVE TEAM!), charting a course (the BUSINESS STRATEGY), and then calling the crew (EMPLOYEES) up top for a hearty kick in the wooly britches.  The captain urges the swashbucklers to toughen up for the voyage (NEXT QUARTER), brace for the next storm (STRUGGLING GLOBAL ECONOMY, NEW COMPETITIVE CHALLENGES), and fortify themselves for a long stretch without provisions (BUDGET CUTS), not to mention and stingy meals of stale bread and water (LOUSY RAISES AND BONUSES).   Yo ho ho and a bottle of rum! 

Ah! The All Hands Meeting.  What will you say when you get up to speak about the state of the organization?  How will you stand and deliver a talk that perfectly frames the current issues, challenging people to move forward and redouble their efforts?  

The purpose of the all hands meeting is quite simple.  Think of it as the President’s State of the Union Address.  You may not get 40 standing ovations on live TV, but your talk should stir genuine emotion from your employees.  Strive to speak eloquently, succinctly and clearly about the current and future state of the enterprise.  Paint a vision of where you have been and where you are going.  Get out the compass, set a course, and tell us how we get to that distant shore.

So, your AHM is coming up soon.  Where should you begin?

May I suggest that the first step is NOT to pull out the musty, old slide deck from the LAST quarter’s all hands meeting.  Think about starting from scratch, and preparing a fresh, new, “killer” presentation.  

What you say matters.  Every word.  Take time to make it great.  Getting people together isn’t logistically easy, and it’s expensive.  And your own professional reputation is riding on this.  You’re evaluated as a leader every time you get up to speak.  Make it count. 

One thing about this fall that’s worth noting - people are still feeling “at sea” because of economic uncertainty.  You would think they would be more motivated to work hard.  But people are actually  paralyzed by fear.  Clear the log jam and get that ship sailing.  

I do everything in my power to shut out the drumbeat of negative economic news, as I know you do.  But  most people don’t.  So it takes a toll.  They need leaders who will stand up and lead. People are only human; they’ve been resourceful for a long time, projects are demanding, and they are tired.  They need to be inspired.

My advice? To inspire, you have to BE inspired.   Ask yourself these questions and then answer them for your team: 

1.        Where are we going? And why is it the right course?  How do you know?

2.       What makes you believe it can be done?  

3.       How do you know that our team can do this?  

4.       Where can we course-correct?   

5.       How do you know we can do it? 

6.       What’s cool about our company? (Tell them how brilliant they are)  

7.       How will we know when we’ve arrived?   

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Last night on WGBH TV’s Greater Boston with Emily Rooney I was invited to be on a panel discussing a new survey that shows record numbers of people are unhappy with their jobs.  The Conference Board’s poll, widely reported yesterday in every major publication, concludes that “Americans of all ages and income brackets continue to grow increasingly unhappy at work.”

The survey is based on the responses of 2,900 American workers asked to rate how satisfied they are at work, on a scale of 1 to 5.  45% say they are satisfied with their jobs, and according to the Conference Board, that’s a trend -in 1987, 61% said they were satisfied. The decline spanned all age groups, although young people under 25 were the least satisfied.

Do you buy it?  Here’s something interesting - it turns out this data is in complete conflict with Gallup Polls taken every August from 1989 to 2009, in which 85 to 94 percent of people say they are completely or somewhat satisfied with their jobs.  As Mark Twain once said, “There are lies, there are damn lies, and then, there are statistics.” 

Certainly, a lot of people complain about their jobs.  But that’s always been the case.  Recently, other surveys have shown that people are more satisfied because they’re grateful to HAVE a job in this economy.   So I guess it all depends on how you ask the questions, doesn’t it?

The bigger question isn’t whether AMERICANS are satisfied, but whether YOU are satisfied.  You deserve to be engaged in work that you find rewarding, interesting and meaningful.  Work is the way most of us express our purpose and passion.  If you aren’t inspired, it’s time to figure out why.  Work is like marriage - you can fall in love again.  Or, you can move on.  But do you real want to stay stuck?  Or do you want to get up and look forward to your day?

I think this is a two-pronged issue.  It’s about both employees and employers.  Take responsibility for your own happiness.  And then, seek out an employer that creates an environment where everyone in the organization knows that what they are doing matters.  Employers do need to understand what motivates people.  They need to communicate the importance of even routine work to the overall goals.  And they  need to appreciate people for contributing their talent and energy. 

In the meantime, get in touch with what you love to do and tell your boss.  You can’t possibly expect him or her to read your mind.  Understand the overall goals and priorities so that you can seize opportunities to get involved in projects that will move the organization forward.  There’s no better way to get recognized and rewarded, and be satisfied in your work.  

The Conference Board survey, by the way, blames lower job satisfaction not so much on employees but employers.  They say it correlates with the fact that companies have dropped or cut pension benefits and asked employees to contribute more to health care. In addition, they point out that wage growth has been relatively stagnant.  Again, I believe that these are factors, but other surveys show that if people feel their needs are being met, the real determinants of satisfaction are other factors like flexibility to do the job your way.

Ironically, the two-decade decline in happiness has coincided with substantial increases in worker productivity. Gains in the tech sector have ensured that even as workers become more unhappy, they have become more productive.  This is another reason I think you need to take all this with a grain of salt.  How much of productivity is related to employee engagement, and how much to technological advances that make it simpler to get a job done in one hour instead of eight?  Who’s knows?

I’m interested in your thoughts - just click Leave a Reply.

Still it’s a fascinating topic.  Thanks to Emily for inviting me on the show.  Here’s a link to the segment on WGBH TV: http://www.wgbh.org/programs/programDetail.cfm?programid=11

Here’s a link to the Washington Post article that discusses the conflicting results of polls on job satisfaction. http://www.washingtonpost.com/wp-dyn/content/article/2010/01/05/AR2010010503977.html

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Leadership guy Jon Gordon is writing about a timely topic. The author of  Playing to Win, What the Best do Better Than Everyone Else, and Training Camp, Ten Rules to Fuel Your Life, Work and team with Positive Energy, writes this week that “There was a time in most of our lives when we had no fear-that feeling when we jumped from the jungle gym and slammed our little bodies to the ground.”  He says we “felt there was nothing we couldn’t do.”  Yet somewhere along the way Gordon notes that we start to understand what it means to be fearful, and “let fear into our lives.”  And this of course, changes the way we approach our careers and our lives.

This is a timely message.  Even the most intrepid, courageous leader has been battered by tough economic times.  No question that the downturn has helped us focus on the highest priorites, improve efficiency, and execute with fewer resources.  Yet now is not the time to operate in fear. It’s time to screw up our courage, dive in the pool, and encourage our teams to do the same.  We’ve need to break away from the negative energy that is feeing our fears and insecurities; stop listening to the inner voice that says we shouldn’t or can’t.  As Gordon says, “go after our dreams.”  What’s at stake is not just the opportunity in front of us.  Living in fear can become a habit that keeps us stuck for the rest of our lives.

If you “play to lose,” and communicate this to others, then everyone in your organization will do the same.  That’s why everytime you speak with your direct reports, your teams, and your organization you need to get focused and feel the courage. People aren’t just listening to the words, they are reading between the lines.  You can’t fool them.  Take charge of your emotional state before you speak.  Communicate wih confidence. Invite others to make courageous decisions.  Make them believe in themselves.  Encourage them to lose the fear. 

As I’ve discussed in Motivate Like a CEO, leaders are the keepers of the emotional life of their organizations.  In challenging times, they must take control of their emotions and lead the way.  If you are a leader, now is the time to take an emotional inventory, before you stand up to speak.  Get in touch with your own courage, and then, light a fire; make them believe. If you live and work with zeal and act with courage they will do the same. As Gordon puts it, “overcome fear and adopt a play to win mindset.”   

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Here’s our latest press release - just  out this morning - on motivating employees.  Please read on, it may alter some of your assumptions about how to retain top talent and motivate people –through this economic recession and beyond.

The Top 5 Myths About Motivating Employees

Dangerous in a recession, deadly in a recovery

MEDIA CONTACT:
Sal Vittolino
Phone: (610) 359-8773
mailto:salvitt@comcast.net

In a typical workplace, only 29 percent of employees are actively motivated and engaged in their jobs, while 71 percent are unmotivated and disengaged - either not engaged at all (54 percent) or are actively disengaged (17 percent) - according to the Gallup Management Journal’s Employee Engagement Index.

“While there has been a slight uptick in employee motivation in recent surveys, this may be only temporary because it’s based on survival. As the pendulum swings back, employers should watch out - because employees will look at their jobs and their companies differently,” said Bates.

The Top 5 myths about motivating employees, according to Bates and “Motivate Like a CEO,“ are:

Myth #1: Money is the number one way to motivate employees. “Salaries and bonuses have been the staple of motivation. Most companies relied primarily, even completely, on monetary rewards,” said Bates. “Money is only one of many factors in motivation. Yet companies have become lazy about motivating people instead of giving them what they really crave, which is recognition, praise, and the opportunity to learn.”

Myth #2: If you want to motivate people, don’t let them in on the bad news. “This is a particularly damaging myth. Bad news always gets out to employees. They hate it when you hide bad news; they consider themselves partners in the company, and they long for a chance to contribute and make a difference, especially in tough times,” said Bates. “The surest way to motivate people is to empower them even with terrible news, so they can come to terms with reality, think their way through the crisis, and contribute to creative solutions going forward,” said Bates.


Myth #3: Most employees know what motivates them. “Many people are searching for a larger purpose, and they are not finding it in their work,” said Bates. “In challenging times, employers can become a powerful source of motivation and pride among talented people. In a downturn, leaders must talk to employees and help them discover who they are and what motivates them. Spend time with them; ask them why they enjoy the work, what they enjoy most, how they want to contribute, and where they see themselves in the future,” said Bates.

Myth #4: You simply cannot motivate everyone. “This was true in boom times, when organizations were bloated and some people you hired were marginal. Those days are over,” said Bates. “Now that companies have downsized and are arguably leaner and meaner with the best talent, this is a damaging assumption. It is a leader’s responsibility to motivate employees. It’s time to stop blaming employees, and start looking to leaders to ignite the spark,” said Bates.

Myth #5: People are just grateful to have a job, and this attitude will survive the downturn. “Top talent will always have a place to go, and while they may have had less mobility during the recession, your competitors are already looking around to see who is unhappy and ready to leave,” said Bates. “Employers who keep believing their people are just grateful to have a job will be blindsided when their top talent walks out the door because they don’t have leaders who are engaging them, praising them, recognizing them, and giving them opportunities to grow.”

If you are member of the media and would like to schedule an interview or set up a time to speak with Suzanne, please contact: Sal Vitollino - salvitt@comcast.net

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Why is a well articulated theme or vision so essential to greatness? Many years ago, Microsoft, founded in 1975 when computers took up entire rooms, said it wanted: “a computer on every desk and in every home, running Microsoft software.”  This was unimaginable at the time, and yet, today the personal computer has revolutionized and defined how we work and live.   

Big, exciting visions for a company allow people to see how to organize their activities and contribute.  As I write in Motivate Like a CEO, people long to have a purpose and are energized by challenges.  This is what motivates them.  Leaders connect people with purpose and passion toward a common goal.  Without this connection between the employees and the mission, an organization cannot succeed or thrive.  In today’s economy, as you look at how to move your organization forward, it’s obvious you must have a motivated, inspired team of people who are working together on creative ways to grow and be profitable over the long term.

Recently, I was asked by CIO Leadership, a U.K.- based resource for executives in the information business,  “What is the secret to effectively communicating this exciting theme or vision?”

The answer is to have a powerful vision and strategy, and then make communication of that priority one.  People who work in your organization, to a person,  should be able to repeat back to you the most important points of your vision and strategy.  In other words, if asked what your mission is, and how you’re going to get there, everyone should be able to say it without prompting.  This is because when they can repeat it, they can organize their activities around it, making them more efficient, productive, and motivated.

In order to be very good at communicating your vision and strategy, you must invest in your own professional development.  We often work so hard that we just get by on the skills we have, too busy to take courses or get coaching, not realizing how important it is to raise the bar on our own performance.  To motivate and inspire others is the highest definition of leadership.  The challenge for many busy executives is to take this seriously when they arrive in a leadership role; to embrace the idea that they must inspire their teams toward a vision.

If you would like to read the full text of this article click here to go to the article page on CIO Leadership.  

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According to new research, employee engagement decreased during the first year of the recession and has since bounced back. Modern Survey’s Employee Engagement Index found in February 2009, more employed American adults than in August 2008 said they take pride in their company, see a promising future there, and go “above and beyond” for the company’s good.

“It’s important to note that our survey only included people who haven’t lost their jobs and are currently employed,” said Bruce Campbell, a Senior Consultant at Modern Survey. “I think most people these days realize that there is nothing like a guarantee of job security anymore. Most of us know good, hard working people who have lost their jobs through no fault of their own. Perhaps more than ever, employees are feeling a real sense of gratitude that they still have jobs, and have come to understand that the best thing they can do to improve their chances of keeping their jobs is to do whatever they can to contribute to the near-term success and long-term viability of the organizations they work for.”

Modern Survey says these results suggest that the majority of employees are motivated to do their part to help the organizations they work for survive the current economic crisis. That’s what I call a strong, common purpose.  They’ve rallied around their organization knowing that it may not survive without their enthusiasm, energy and support. 

As the survey authors report, that’s very good news for executives and managers in the short term. But looking forward, what can employers expect as the economy eventually recovers and employment opportunities begin to improve?

According to Modern Survey’s President, Don MacPherson, there has been a major shift in how people view their employment. “Right now many people feel very fortunate to have their jobs. A year ago the same people may have felt they were entitled to their jobs. Everyone knows someone who has been affected by a job cut or layoff. The surge in cuts and general employment uncertainty is real enough to change perceptions and behaviors.”

Because behaviors have been changed does not mean they will last. MacPherson says organizations need to pay attention to their employees now more than ever. “The last thing you want to do as a manager or senior leader is take your employees for granted now. Companies will have fewer people taking on greater responsibilities. Those organizations that neglect their employees by failing to provide recognition or developmental opportunities risk losing people as the economy improves and other opportunities present themselves.

“I can’t stress the importance enough of checking in with your employees throughout this downturn. No management team wants to struggle during these challenging times only to lose those people who got the company through it because they were ignored.”

When I wrote Motivate Like a CEO, we were at the beginning of a downturn that no one could have anticipated would be as deep, wide and painful as it has been.  Yet, it became clear that the principles of motivating and inspiring a team that worked in good times were even more important to know, in times of hardship.

If your employees are highly motivated now, will they feel as united and committed when the economy improves?  This depends upon how well you engage them.  Here is a brief on the eight principles of motivating through communication:

1.   It begins with you: your purpose and passion - a leader can only motivate others if he or she feels passionate about the work and the organization

2.   Communicate a clear powerful mission - beyond survival, what is the exciting vision you want your employees to embrace?

3.  Learn what motivates people - after the economy begins to recover and they feel more secure in their jobs, what else will keep them as engaged as they are now?

4.  Make a personal connection with others - in times of crisis, leaders tend to retreat and carry the weight of the world on their shoulders but instead they need to reach out to others.

5.  Make the conversation about them - the easiest way to discover what connects people to your organization is to ask them.  Find out what they love and what they find rewarding.

6.  Praise, recognize and reward - a precision tool in leadership, which allows you to recognize the employees who represent the behaviors and values you want to drive through the culture

7.  Walk the talk - when people see the leader of their team or organization doing right by others, they are proud of where they work and try to emulate those behaviors and actions.

8.  Empower people - in a crisis - you’re looking for great ideas and give people latitude to execute.  Be sure you continue to show the same confidence in them when things improve.

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The turnaround is coming.  You may already feel it.  The phone is starting to ring. Customers are coming out of their caves.  They’re talking about new projects and purchases they’ve been putting off, things that they just don’t want to delay any more.  Yes, budgets are tight, but you sense things beginning to happen.  It’s in the air.  And, you may think you’re more than ready– it’s been a long, cold winter.  But is your organization ready for the upturn?  Are your leaders ready to lead in this new world?   

Let me give you an example of where some companies may get tripped up.  Let’s say you’ve completed anticipated layoffs but the restructuring is midstream; there is still a lot of confusion within businesses or groups, as people try to figure out roles, responsibilities and priorities.  Leaders who are new in their roles are just locking in on strategic objectives and have not yet communicated those to their teams.  

A round of musical chairs at the top – with new people in key positions, creates a tremendous amount of uncertainty.  If they were promoted from the ranks to take their boss’s place, they may have the raw talent, but lack the preparation and training.  Sure you can watch them sink or swim, but you need everybody swimming right now.  They have to be effective immediately.  This means learning to think and act strategically, and also being able to effectively communicate a plan and get people moving in one direction.

A leader’s role is really not to do the work, but to motivate and inspire others to do the work of the enterprise.  And these workers have been through the ringer over the past 12 to 17 months.   Many employees are still stressed out.  Their spouses may still be unemployed, they’ve taken pay cuts, their former colleagues and friends may still be out of work, and they may not be certain the other shoe isn’t about to drop. 

This means your leaders must manage the emotional side of their organizations, create a positive, productive atmosphere.  They need to listen well and develop a strong feedback loop so they know what’s really going on deep in their organizations, where the creativity lives.  They need to be able to cull the best ideas and energize their teams to innovate and find solutions.  This requires a level of communication skill that many leaders have not yet developed.  They’re excellent technically and have good business minds, but now they need to communicate as leaders.

In addition, there’s the issue of attracting and retaining the best talent.  If your company grew leaner over the last six months, that’s probably a good thing; however, if you had cut with an ax instead of a scalpel, you’ve had some brain drain.  This may leaves gaping holes that you need to fill – talent you need to hire.  That’s exciting.  But also daunting. 

One secret to attracting new talent is to have leaders in place who are known for their ability to develop people.  Talented young people want to go to work for leaders they admire and respect.  Knowledge workers and high potentials are looking for a boss who appreciates them, engages them and understands their value.  So getting ready for the upturn is something your organization needs to take seriously.  In the new world, leaders have to be very good at connecting top talent to the organization and creating a strong culture.  

We’re not there yet.  We’re poised for the return of the buyer.  The Business Roundtable First Quarter 2009 CEO Economic Outlook Survey found CEOs actually expect a decrease in sales, capital expenditures and employment.  However, it’s coming soon.  Harold McGraw Hill III, Chairman of the group, as well as Chairman, President and CEO Of the McGraw-Hill Companies, said, “Fortunately, both U.S. and foreign governments have recognized this need (for economic stimulus) and taken significant steps to spark demand. And while recently implemented Administration policies will take time to have an impact, they already have begun to restore confidence in our markets, which is a critical first step.”

Six months is no time…in business … everybody knows you need to be ahead of the curve.  That means preparing your leaders to lead.  There is nothing more valuable than the ramp up time you have right now to develop their talents and skills.  When business returns, the companies that invested in their leaders will be the ones poised to seize the day.    

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Are the people who have kept their jobs after a layoff more stressed out than those who were shown the door?  Eben Harrell reported recently in Time Magazine’s online version Time.com that at a conference at the University of Cambridge researchers reported yes-they are.  Compared with people who are straight-up laid off, “those who keep their job but are under a constant threat of losing it suffer a greater decline in mental well-being.”

When you think about it, it makes sense.  If you lose your job, as stressful as it is, you have the opportunity to go through a grieving process, to start anew, and perhaps even find a better, more suitable opportunity.  As stressful as it is financially and emotionally to lose a job, you can focus on health, exercise, family, relationships and self care.   

Not that losing your job is a cakewalk, either, says Carl Schneider, a Cambridge-based career counselor and psychotherapist.  Today’s Boston.com quotes Schneider saying, “It helps people if they can remember that being laid off brings irritability and sleep problems,” he says. Expect to feel hurt, angry, rejected, even depressed. Remind your partner or your roommates you’re not going to be at your best. Cut yourself some slack.

But back to the research on those who remain on the job.  Brendan Burchell, a Cambridge sociologist, suggest that employed people who feel insecure in their job display similar levels of anxiety and depression as those who are unemployed. What’s fascinating is that a newly jobless person’s mental health may “bottom out” after about six months, and then even begin to improve.  However, the mental state of those who still have jobs, but are perpetually worried about losing them, “just continues to deteriorate, getting worse and worse,” Burchell says.

Furthermore, while workers may still be in a ’shock’ period,” after they endure the ongoing threat of being fired — they may begin to suffer severe symptoms of anxiety and depression, such as insomnia, substance abuse and lethargy.  All of this stems from the frustration of not being able to plan for their future or feel in control of their life.

How can leaders communicate with a stressed out workforce?  

• First, accept the issue of stress is real.  This doesn’t mean you need to coddle people - in fact quite the opposite.  You reduce stress by telling them what’s happening
• Communicate this “straight up” information on a regular basis, not just in a crisis meeting, so that people always know where things stand. 
• Remember, it’s not false comfort people are seeking, it’s to know what you know, when you know it.  They want the truth about the situation.  And they want to know how they can help.

If this research is correct, then not knowing is the most stressful part of being employed in uncertain times.  Therefore, as a leader you need to bring some measure of certainty about the facts as you know them today, even if you’re not sure what the future holds.  What I know from experience in working with executives is they tend to go behind closed doors, fret, and stew, and even try to “protect” people by keeping a lid on bad news and imminent risks. 

If employees know more, they can contribute more.  They will arguably be more productive, because they aren’t spending all their time worrying about things that may or may not happen.  Don’t sugar coat the news, but be optimistic about what they can do- in other words, tell them which parts they can control.  No leader has a crystall ball, but you do have a current picture of the business today.  Why not open up and share what is relevant with your employees?

When I started writing Motivate Like a CEO, times were better, and yet even then, our survey found that leaders could do a far better job keeping people in the loop.  Here’s a sample of what they said:

“I need my company’s leadership to communicate to me and my colleagues to provide a context for our work and a purpose for our everyday contributions”

“I feel like I need that high-level, overarching vision to motivate me t6o do my best work and to focus my work toward what helps the company bottom line.”

“Employees are not mind readers.  It’s important that they stay connected to a vision larger than their own to succeed personally and help their company succeed.”

“If employees understand why they are doing certain things and what the ultimate goal is, they will be more enthusiastic and take ownership.”

Employees long to be part of a greater purpose and want their leaders to communicate with them and tell them how they can do so.  What greater purpose exists right now for them than to marshall all of their creativity and energy to helping their own companies survive and thrive?   

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